CS507 Assignment No. 1 solution
Saturday, April 16, 2011 Posted In CS and IT Edit ThisAssignment No. 01
SEMESTER Spring 2011
CS507- Information Systems
SEMESTER Spring 2011
CS507- Information Systems
Total Marks: 10
Due Date: 18/04/2011
Due Date: 18/04/2011
Instructions
Please read the following instructions carefully before solving & submitting assignment: It should be clear that your assignment will get zero marks if:
o The assignment is submitted after due date.
o The submitted assignment does not open or file is corrupt.
o The assignment is copied (from other student or ditto copy from handouts or internet).
o Student ID is not mentioned in the assignment File or name of file is other than student ID.
Note:
Your answer must follow the below given specifications. You will be assigned zero marks if you do not follow these instructions.
> Font style: “Times New Roman”
> Font color: “Black”
> Font size: “12”
> Bold for heading only.
> Font in Italic is not allowed at all.
Do not put any query at MDB about this assignment, if you have any query then contact at cs507@vu.edu.pk
Deadline
Your assignment must be uploaded/submitted at or before Monday, April 18th, 2011.Marks: 10
Question 1:
Is monitoring of the e-mail by managers ethical (It is legal.) Support your answer. [ 3 marks]
Question 2:
To what extent do organizations now depend on the success of information technology to stay in
business? [ 2 marks]
To what extent do organizations now depend on the success of information technology to stay in
business? [ 2 marks]
Question 3:
Can you think of definitions of information systems other than the one presented in handouts?
Can you think of definitions of information systems other than the one presented in handouts?
What are the advantages and disadvantages of these definitions compared with the one we adopted? [ 5 marks]
Note: Write only precise answer and avoid giving extra details.
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Solution:
Question 1:
Is monitoring of the e-mail by managers ethical (It is legal.) Support your answer. [ 3 marks]
Basically the answer is yes, IF your company has implemented a written email policy in which employees are warned that their emails can be monitored and that they should have no expectation of privacy. Not only will the existence of an email policy help you in a court of law, it will also educate your employees in the usage of email and may prevent many of the issues you were trying to stop by monitoring email. Make sure that the email policy is properly communicated to all staff and that any updates are circulated amongst all employees. It is preferable to have employees sign the email policy, including any additions to it, to prove that the employee has agreed to abide by the rules. Furthermore, email monitoring must be applied as uniformly as possible, since singling out an individual without a clear reason to do so could subject the company to discrimination claims.
Question 1:
Is monitoring of the e-mail by managers ethical (It is legal.) Support your answer. [ 3 marks]
Monitoring the emails is legal but it does not make it ethical the term ethics is a word that is defined by everyone’s own set of mind and the rules he use to adopt in his life like if one thing is unethical for one person may be it is ethical for other person so it depend upon human psychology to get offended by certain actions or not. So when the employee come to work place he had a little bit of privacy in his work space because he cannot just throw away his life out when coming to work but it is his duty to work efficiently instead of wasting time as he is using the employers resources and getting paid. So yes it is ethical but only to some extent to keep track of and watch over employees emails but this watch must not be too much. It must be to extent that employee know that their activities have been watched over and it’s not like that they can do whatever they can.
Question 2:
To what extent do organizations now depend on the success of information technology to stay in business? [ 2 marks]
Organizations now a days depend on technology so much that they can not do even one day with out it because of technological advancement and the electronic age it is becoming more and more difficult to cope up with the modern day business system. Like cash system has been replaced by the credit card system so if an organization is not providing credit card services then obviousle the market share must be cut doen to only cash customers. Also now a days the internet surfing is more than newspaper reading you can target more audiebce through internet so organization in order to make people aware of them have to use internet instead of old traditional methods. And also there are countless reasons that a business have to depend ona successful information system technology now a days.
Question 3:
Can you think of definitions of information systems other than the one presented in handouts?
What are the advantages and disadvantages of these definitions compared withthe one we adopted?
Hand Out Definition
“Interrelated components working together to collect, process, store and disseminate information to support decision making, coordination control, analysis and visualization in an organization.”
Proposed Definition
Information systems are the ways to provide the users readable information to help them achieve their objectives. These systems capture, transmit, store, retrieve, manipulate and then make it available to display information.
Advantages of Proposed definition:
This Definition explains:
1. Control and manipulation of data before representing or make it available to public
2. The components stressed for system must not necessarily have to interrelated
3. This emphasize on general objective which not specifically have to be decision making
4. This definition is given by keeping in mind the general public not the businesses specifically
Disadvantages of Proposed definition:
1. This definition generalize things
2. There is no significance of coordination and interrelation mentioned.
3. The definition is not much focused one.
Is monitoring of the e-mail by managers ethical (It is legal.) Support your answer. [3 marks]
Monitoring the emails is legal but it does not make it ethical the term ethics is a word that is defined by everyone’s own set of mind and the rules he use to adopt in his life like if one thing is unethical for one person may be it is ethical for other person so it depend upon human psychology to get offended by certain actions or not. So when the employee come to work place he had a little bit of privacy in his work space because he cannot just throw away his life out when coming to work but it is his duty to work efficiently instead of wasting time as he is using the employers resources and getting paid. So yes it is ethical but only to some extent to keep track of and watch over employees emails but this watch must not be too much. It must be to extent that employee know that their activities have been watched over and it’s not like that they can do whatever they can.
Question 2:
To what extent do organizations now depend on the success of information
technology to stay in business? [ 2 marks]
Organizations now a days depend on technology so much that they can not do even one day with out it because of technological advancement and the electronic age it is becoming more and more difficult to cope up with the modern day business system. Like cash system has been replaced by the credit card system so if an organization is not providing credit card services then obviousle the market share must be cut doen to only cash customers. Also now a days the internet surfing is more than newspaper reading you can target more audiebce through internet so organization in order to make people aware of them have to use internet instead of old traditional methods. And also there
are countless reasons that a business have to depend ona successful information system technology now a days.
Question 3:
Can you think of definitions of information systems other than the one presented in handouts?
What are the advantages and disadvantages of these definitions compared with the one we adopted?
Hand Out Definition
“Interrelated components working together to collect, process, store and disseminate information to support decision making, coordination control, analysis and visualization in an organization.”
Information systems are the ways to provide the users readable information to help them achieve their objectives. These systems capture, transmit, store, retrieve, manipulate and then make it available to display information. ****
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Another:
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Question 1:
Is monitoring of the e-mail by managers ethical (It is legal.) Support your answer. [ 3 marks]
Is monitoring of the e-mail by managers ethical (It is legal.) Support your answer. [ 3 marks]
Answer:
Yes it’s legal and ethical for managers to monitor but only for following reasons:
a. Following a company policy
b. Conserve and keep the secrets of the organizations
c. Out flow of the critical information is denied through unauthorised mailers
d. Company is saved from any misquoted or misleading information
e. The work is done secretly and not announced to keep the ego of workers alive
f. Policy is announced clearly by the company on employment of the workers in order to make them mindful of utilizing the email facilities privately or officially
In Case the answer is to be NO, then you may see following lines:
Monitoring the emails is legal but not necessarily ethical. This is only one condition that company has announced no such policy to the employees of the company about such monitoring. Such monitoring would thus be only unethical and also breaking the privacy of the users. Each member is human and has his own rights under the international laws and privacy is one of the basic right, along with right to speak, right to convey etc. The worker has personal life which cannot be monitored by any manager under any rul.
Question 2:
To what extent do organizations now depend on the success of information technology to stay in business? [ 2 marks]
To what extent do organizations now depend on the success of information technology to stay in business? [ 2 marks]
Answer:
Organizations are dependent on the information in totality from the inception. The technology needs to be most successful to provide information at right time in right scenarios, in right frame of work. How its deciphering to its user would be most important.
Now this all depend on the technology being used by the organization. The World Wide Web has revolutionized the information technology as of now. A successful information technology would always give the organization an edge over its competitors in the market. To stay in the business the company is required to have most successful information technology.
Question 3:Can you think of definitions of information systems other than the one presented in handouts?
Though the definition presented in the handouts is very comprehensive and cannot be outdated nor disregard, however to answer this question I may alter the definition as following:
Answer:
What are Information Systems?
Interrelated components working together to collect, process, store and disseminate information to support decision making, coordination control, analysis and visualization in an organization.
“The information system means an academic / professional regulation bridging the business fields and the well-defined computer science fields that are evolving toward a new scientific area of study. Thus it is the theoretical foundation of information derived from data, environment, and observation, processed through computing.”
What are the advantages and disadvantages of these definitions compared with the one we adopted? [ 5 marks]
Advantages of Proposed definition:
1. Enough for general usage
2. Shows how information is derived
3. General public understanding is better
4. Information understanding is better
Disadvantages of Proposed definition:
1. This definition is generalized
2. No significance of coordination and interrelation mentioned.
3. Not comprehensive for understanding.
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Question 1:
Is monitoring of the e-mail by managers ethical (It is legal.) Support your answer.
Solution:
Ethically it is not fair to check the email of your employee by a manager or anyone in the normal life. But if there is an official bounding by the company or a policy stating the privacy rule of the official email addresses of the employees, it is not just fine to check the email of the employees but also a duty to check the email addresses of the employees regularly. Email addresses provided by the company to the employees on their official mail server is a property of the company and should be used very carefully and formally and the private/personal use of this email address must be addressed strictly.
Question 2:
To what extent do organizations now depend on the success of information technology to stay in business?
Solution:
Organizations, today, are almost 100 percent dependent on the available information about their business and work area and many organizations have developed data warehouses to maintain their data and to process it to get information for specific purposes. In this advanced and technology dependent era there is no way to prosper without adopting a proper IT system.
Question 3:
Can you think of definitions of information systems other than the one presented in handouts?
Solution:
Handouts definition is:
Interrelated components working together to collect, process, store and disseminate
information to support decision making, coordination control, analysis and visualization
in an organization can be said the information system.
Definition I suggest:
Information system is a process to collect, maintains, manipulate and evaluate the data, to get a better vision of organizational working and progress, in order to predict and plan the future outcomes.
What are the advantages and disadvantages of these definitions compared with the one we adopted?
Advantages:
• Easy to understand and implement
• No special or scientific type of wording used
• Can generalize the idea of information system in every aspect of organizational working
• Can easily be understood by an irrelevant or an low educated person
Disadvantage:
• Much informal to be presented in the business world
• Does not cover all the aspects of information systems in general life
Ref: (Self work)
1. This definition is generalized
2. No significance of coordination and interrelation mentioned.
3. Not comprehensive for understanding.
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Question 1:
Is monitoring of the e-mail by managers ethical (It is legal.) Support your answer.
Solution:
Ethically it is not fair to check the email of your employee by a manager or anyone in the normal life. But if there is an official bounding by the company or a policy stating the privacy rule of the official email addresses of the employees, it is not just fine to check the email of the employees but also a duty to check the email addresses of the employees regularly. Email addresses provided by the company to the employees on their official mail server is a property of the company and should be used very carefully and formally and the private/personal use of this email address must be addressed strictly.
Question 2:
To what extent do organizations now depend on the success of information technology to stay in business?
Solution:
Organizations, today, are almost 100 percent dependent on the available information about their business and work area and many organizations have developed data warehouses to maintain their data and to process it to get information for specific purposes. In this advanced and technology dependent era there is no way to prosper without adopting a proper IT system.
Question 3:
Can you think of definitions of information systems other than the one presented in handouts?
Solution:
Handouts definition is:
Interrelated components working together to collect, process, store and disseminate
information to support decision making, coordination control, analysis and visualization
in an organization can be said the information system.
Definition I suggest:
Information system is a process to collect, maintains, manipulate and evaluate the data, to get a better vision of organizational working and progress, in order to predict and plan the future outcomes.
What are the advantages and disadvantages of these definitions compared with the one we adopted?
Advantages:
• Easy to understand and implement
• No special or scientific type of wording used
• Can generalize the idea of information system in every aspect of organizational working
• Can easily be understood by an irrelevant or an low educated person
Disadvantage:
• Much informal to be presented in the business world
• Does not cover all the aspects of information systems in general life
Ref: (Self work)
